Tag: 52 weeks to downsize and minimalize

Week 4 | 52 Weeks to Downsize and Minimalize | Photo Edit

Post author By Bella Organizing
Post date January 23, 2017

There are valuable memories worth saving, and a lot of bad shots taking up valuable space. Paper photos quickly become clutter stuffed into boxes and drawers if not organized into albums. Digital photos (and video) take up space on computers and smart phones, and make devices run slower unless you back them up externally and delete them from your device. Minimalize paper and digital photo clutter in your home and on your computer by taking these steps.

With the passing of time, you develop a fresh perspective of what photos look good and do not, and what you want and don’t want to keep. This week’s focus is to 1) purge unwanted photos, and 2) take steps to organize the keepers.

Start at the beginning. Look through the photos from the beginning of the digital history on your smart phone or computer, or grab a handful of loose photos and start sorting through them (handle carefully or wear clean gloves to avoid getting dirt and fingerprints on them).
Purge and delete. Here is a list of photos worth downsizing:
- blurry shots
- bad composition
- dark lighting
- duplicates (multiple shots of the same pose or facial expression)
- scenic pictures of which you no longer recall the location
- photos of people, places, or things you no longer care to remember
Downsize first, organizing next. If you have a lot of digital photos to go through, focus on purging first, then put detailed labeling into albums and individual photos later, or else you may become overwhelmed. Deal with paper photos similarly, placing the keepers in stacks according to a general date or event. If you plan to scan them, purge and organize first, digitize later.
Mark favorites. Many digital photo storage programs (such as iPhoto) have an option to “star” or mark favorites. Do this as you go (and as you take photos in the future) so that you can find them faster at a later date. You can also mark favorites to print or email. If marking paper photos, use a post-it note or separate envelope to sort and label favorites.
Store photos safely now and forever.
- Create one main folder labeled “Photos” on your smart phone or computer (the Mothership). This is where all your photo albums/sub-categories are kept. Your phone or computer may already come installed with a photo organizing application or program. Take advantage of it! From here it will be easy to organize, label, find, and back up photos.
- Create new albums as you take new photos, or file new photos in existing albums. Albums I have in my phone and computer are “Friends” “Family” “Fig and Newton” (my dogs) “Home & Garden” “Bella Organizing” (work-related), and various labels according to the event.
- Use acid free photo boxes or photo albums for paper photos. If an acidic product comes into contact with photos or paper, the acid can migrate and cause permanent damage and decay to your valuables more quickly than they would naturally. This is why it is important to use good quality Acid Free and archival materials for the preservation of treasured memories.
- Use an SD card or thumb drive to transfer smaller batches of photos to safer digital storage. I don’t suggest saving photos using these small devices, as they can easily become too many storage places, and get lost. Use SD cards and thumb drives to transfer photos from one device or computer to another quickly, with the goal of getting photos to the Mothership for safekeeping.
- Two moms are better than one. Send a copy of the photos on your computer to a larger, heavy-duty external hard drive. From the external hard drive, a third copy can be transferred to online/cloud storage (optional.)
- Scan and save paper photos digitally on a cd that you can then upload to your computer, an external hard drive, and/or online (cloud) storage. Read Consumer Report for reviews of the latest desktop photo scanning machines. Mail away options are available for large batches of photos, some of which are listed here. Always read reviews and use local companies (don’t take a chance that your special memories will make it through customs in order to get a better deal from a foreign company.)

No storage system is 100% foolproof. Keep organized copies of your digital photos in 2-3 places AND paper back-ups of your most precious ones.

Photo Display Tips – see and use what you have

make a collage of framed photo memories on a wall or store in a digital photo frame that rotates and displays hundreds of photos at a time
Save favorite photos as phone or computer wall paper
Link photos of people to their information in your phone’s contact list
Companies like Costco offer less expensive and high quality transfer of home movies and slides to DVD, printing, mounting, photo repair, and album creation services.
Read 27 unique display ideas for paper and digital photos from Buzzfeed.

Isabella Guajardo, founder and owner of Bella Organizing, is a San Francisco Bay Area professional organizer offering home organizing, interior redesign, and residential move management services throughout the Greater San Francisco Bay Area. Call (510) 229-7321 or email info@bellaorganizing.com for more information. Gift certificates are available.

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Tags 52 weeks to downsize and minimalize, Bella Organizing, best home organizing blogs, best organizers in oakland, best professional organizers, home organizing tips, how to declutter, how to get organized, marie kondo, martha stewart, monterey professional organizers, oakland professional organizers, photo organizing, professional organizers san francisco bay area, san francisco organizers, tips for getting organized

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Week 3 | 52 Weeks to Downsize and Minimalize | Clear the Skeletons

Post author By Bella Organizing
Post date January 16, 2017

“Skeletons in the closet” is a colloquial phrase and idiom used to describe a hidden shame or a secret someone does not want revealed out of fear that it would have a negative impact on the perception of them by others. It can also mean not being ready to emotionally let go of something.

Whether you are holding onto a deep, dark secret or simply stuffing your mess in the closet when company arrives, it’s time to clear out, clean up, and get things organized.

What kind of skeletons do we hide in the closet? Here are examples:

The mess that has no home and gets scooped up and stuffed into a closet, the bedroom, or the garage when company comes over.
The old diaries and journals that tell stories no one else should know.
Crutches, splints, and braces held onto for years, leftover from old injuries, in anticipation of injuries to come.
Bad memories or a broken heart for which steps have not been taken to purge, heal, and move on.
Old pictures, journals, and love letters that only make you sad to see and read.
The belongings of the children – now grown adults off to college or married with their own family – which remain boxed and stored in your house, and prevent you from making better use of the space it fills.
The belongings of deceased relatives you’ve inherited and procrastinated on dealing with.
The bills gone unpaid, and the resulting bad credit score that’s been holding you back from financing a car or purchasing a house.

What kinds of skeletons are in your closet?

Step One

Write out a list of skeletons you have been holding onto and are ready to clear out of the (figurative or literal) closet.

Step Two

Prioritize the list, and write out how you’re going to clear one or more of them out of the house and your life this week.

Step Three

Get it done. Actively join me for Week 3 – Clear the Skeletons – 52 Weeks to Downsize & Minimalize, and clear them out for good.

An example from my personal list:

A skeleton in my closet is an old journal I’ve held onto for 7 years in which I wrote about things going on in my life during the years 2009-2010, which were not the best of times. Although it makes me sad to read the entries, I hold onto the journal because it is a hand-made gift from the ex about which many of the entries are written.

What am I going to do about it?

It’s time to purge the negative past for good and have a journal-burning party.

Here are examples shared by clients (who agreed to have them post anonymously):

Skeletons in my closet are the tons of old kids toys, books, clothing, and art projects I’ve held onto for years that are stuffed into boxes in the garage. The kids are grown and no longer play with or wear them. I’ve done nothing about sorting through the art, half of which I know is junk. But I’m afraid to let go. I love my kids and have such great memories of when they were little. They are adults now and don’t want any of the stuff for their own kids. The stuff has claimed my life and my garage, which is now completely cluttered with all their old stuff to the point where I can’t park my car, and wouldn’t dare let anyone into it.

What am I going to do about it?

I’m going to sort through each box, one by one. It will take me a while, but one box at a time is manageable. I will sort through at least one this week. I’ll probably cry a lot, but it will be over the good memories. I will take photos to preserve the memories, and donate the rest to families in need. I’ll only keep 25% at the most. ~ Anonymous

~~~

I own over 200 pairs of shoes. Very expensive shoes that range from $200-$2000 each. For a long time I took care and had them professionally organized into clear shoes boxes, each with a photo of the shoes taped on the front of the box so that I can easily see what they are. The boxes have been neatly stacked for years in the closet. I haven’t worn any of them.

I’ve since collected more shoes, and lost interest in putting them into neat little boxes with pictures, so now they are in the boxes they originally came in. It works fine because it protects them from dust and dirt, but again, they are out of sight and out of mind, and I hardly wear any of them.

I’m getting old, no longer can wear high heels, and can no longer afford to splurge so wildly. The thought of donating them scares me. I paid so much for them! But I have to get real, and need to get rid of them.

What am I going to do about it?

I’m going to consign them. Whatever is not accepted for consignment, I’m simply going to donate to charity. They will not come back home with me! It will be hard, but they would only stay stored in my closet and bedroom forever. It’s time to just let them go. ~ Anonymous

What skeletons are YOU clearing out of your closet and life this week?

Join me for Week 3 – Clear the Skeletons – 52 Weeks to Downsize & Minimalize, and clear them out for good.

~~~

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Week 2 | 52 Weeks to Downsize and Minimalize | Setting Intentions

Post author By Bella Organizing
Post date January 9, 2017

Set Intentions for The New Year & Life

The following are three ways to plant the seeds of Intention for Success. I recommend practicing all three for best results.

No. 1: Create a free-writing journal of what you want, why, and what you intend to do to live it. The journey from the mind down the path through your heart and onto the page is an important one. Save you writings digitally in a folder on your desktop, in the notepad of your smart phone, or in a paper journal, and revisit weekly or monthly to be reminded of your intentions.

No. 2: Write one or two short sentences for each Intention -as if they are happening now- and place them where you will see them daily. Some ideas include on the desk, refrigerator, computer desktop screen, the mobile phone home screen. There may be days you are too busy to notice them, but they are still there, and soon enough you will see your intentions and be reminded.

Here are two Intentions I set for myself this week

I read lots of library books, my vocabulary is expansive, and conversations with friends, colleagues, and strangers are fun and exciting!
I wear my best and most comfortable shoes. I only need a minimal amount of shoes, and am donating the rest to people in need.

(Read Week #1 What and Why to learn the juicy details of why I set these intentions.)

No. 3: Create a vision board of your Intentions and what it looks like to live the life you want. This can be a sketch, painting, or collage of pictures and written intentions on a 8.5×11 piece of paper or large poster board. Place it where you will see and be reminded of your vision daily. See #3 in this link for a sample vision board.

Next Step: Live life. Once you plant the seeds of intention, and place reminders for yourself around your home, it’s time to let the life you want miraculously unfold.

What Is Intention?

Intention is like a seed. You grow it like a plant. It thrives when cultivated and cared for, and wilts when neglected, but never truly dies.

Intention lives in the heart. Once you set an intention from the heart, it is always there. You plant the seed. There may be days, weeks, and months you forget your intentions, and it may seem as if they are disappearing from your life, but they are still there.

Memory allows us to reflect on the past, and to remember our intentions planted from the heart. Once you recall your intentions, the heart begins to stir. When you begin to act on your intentions, they start to grow and thrive. The more you exercise your intentions, the stronger the heart grows. Soon you will live them out every day, without thinking much about them, because your heart’s intentions are strong and become a way of life. The more you feed your intentions, the more they will feed you. It is a strong, symbiotic relationship that gives you nourishment and strength to be true to your intentions every day. It becomes an unconscious way of life.

Goals focus on achievement. Intentions provide integrity and unity that build a foundation for a way of life.

Setting intentions is different from goal setting, as it’s not oriented toward a future outcome. You set intentions based on the understanding of what matters most to you and make a commitment to align your present actions with them. It is a practice that focuses on the relationship between you and the seeds you plant. Through cultivating your intentions, you learn to make decisions about ways to grow your seeds without getting caught up in the idea of reaching a destination. You are not expecting yourself or the seeds to be perfect, but rather allowing the flexibility of learning the beautifully diverse ways of being and doing, while working toward the healthy growth and development of your heart’s intentions.

My Personal Intention for Happiness

“Happiness is not a state to arrive at, but a manner of traveling.” -Margaret Lee Runbeck

This popular quote has served me in life for decades. When I first read it, I connected with it deeply. It soon became the signature quote in my personal email, and is the quote I use to this day in my personal Facebook bio. I place it where I see it often so I can always recall what matters to me most and share with others the idea that happiness is not an end goal, but rather a way of living.

Seeing this quote reminds me to let go of negativity and move on. I do what I need to be happy in life, and at times it means passing up, or re-directing myself, out of the path of toxic people and situations that build up along the way.

I am no longer on an endless search for happiness. I own it.

I set the intention for happiness in life, and exercise it regularly through positive thoughts of gratitude for all good things that have happened in the past, or are yet to come. Life is not perfect and there are occasional bumps along the road, but if there were not bad days I would take for granted all the good. This contrast is a blessing and reminder for me to appreciate the beauty of happy times in the past and present, and what I have to look forward to on the journey to come.

I know what happiness is.

When a day is bad or things go wrong, I recall the happiest times in my life, and through that, know what needs to be done to lift myself out of the ditch I’ve fallen into. Perhaps the mud in the ditch is a skin-nourishing mud bath blessing in disguise. Lifting yourself out of the ditch starts with perspective and attitude, is sugared by reflection and appreciation, and expands from there. I need only to remind myself to keep moving.

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Week 1 | 52 Weeks to Downsize and Minimalize | What and Why

Post author By Bella Organizing
Post date January 2, 2017

Welcome to the New Year! It’s a time well-known for getting started on new goals in our resolve for positive change. For those striving to get organized, working to downsize and minimalize that which fills life with unwanted clutter is an important step in the right direction.

Clutter can be physical, mental, emotional, digital, or anything else you feel is taking up your time, space, and energy.

Physical Clutter

Clothing, shoes, books, paperwork, toys, the dishes in the sink… it’s all part of the physical clutter that builds up when we don’t keep things at bay. Too much of it can literally hinder physical movement, and disrupt thoughts and emotions.

Digital Clutter

The email that fills your inbox, photos on your smartphone, a cluttered computer desktop screen with tons of shortcut icons and no filing system in sight, the amount of time you spend online shopping, time wasted on unproductive social media, and other things filling your digital space.

Mental and Emotional Clutter

Along with physical and digital clutter comes mental and emotional clutter. Thoughts, worries, frustrations about past, present, or future work, love, school, friendships, how much paperwork there is to sort through and organize, can be overwhelming and hinder progress in life. Therapy session aside, we’re here to tackle all these things which work hand in hand to clutter up our time, space, and energy.

Let’s get to writing and expressing thoughts and emotions

Grab a journal and pen, piece of paper, or open a Word document and save it to your laptop or desktop computer. This week we focus on expressing what’s on our mind and discover what and why we want to downsize and minimalize, so that we set a solid foundation for this exciting journey we are on together.

Bullet points keep thoughts succinct and organized

Write down all the WHATs and WHYs you want to downsize and minimalize in your life. With each bullet point, allow yourself a deeper answer to the question WHY? until you’re ready to move on to the next item. The following are examples:

What and Why to Downsize

I want to downsize the amount of unhealthy food in the refrigerator and pantry. Why?

It takes up space and is a waste of money when I do not eat it all.
I want to save money to spend on other things.
The more unhealthy food around me, the more of it I eat.
The more I eat, the more weight I gain. I don’t want to gain weight.
I feel better about myself when not overweight, and my clothes fit better.
I am concerned about preventing diabetes and heart disease, especially since they run in my family.

I want to downsize the amount of toys cluttering the house. Why?

The house is always a mess at the end of the day.
I don’t want to pick up after my children.
I want a clean and comfortable home when I get off work, so I can relax.
I need more time for myself. I am happier when I have more time for myself.

What and Why to Minimalize

I want to minimalize the amount of stress in my life. Why?

because I don’t feel good when I’m stressed. I get angry or depressed, and am not happy.
it causes communication problems with colleagues, and with my spouse when I get home from work.
it doesn’t make me feel good about who I am and what my life is.

I want to minimalize the amount of money I spend online. Why?

I’m going into debt.
I buy stuff I don’t use, and it’s cluttering the house.
I want to save money and pay off bills, because I want to save for a downpayment on a home.

I want to minimalize the amount of clothing and shoes in the closet. Why?

There’s no room in the closet for everything I own
It becomes a jumbled mess because there’s too much stuff
I hate cleaning and organizing, and just want everything to be neat and easy to find
If things are neat and easy to find, I’ll have more time for other things, and maybe get to work on time

Over the course of the week, add more to the list. During the work commute talk to yourself, with a trusted friend, or a stranger you’ll never see again about the things you want to Downsize and Minimalize in your life, and then write them down. It’s important to have your own words, thoughts, and emotions to look back on and mark progress. I will be checking in on this Facebook event throughout the week to answer questions and post next steps.

For those interested in reading two of my personal What and Whys…

I’m sharing the “What” and “Why” of two things I want to Downsize and Minimalize in my own life this year, which have to do with PHYSICAL and DIGITAL clutter. I have more than two items, but won’t bother you with them here. I will work on them on my own along the way.

Downsize & Minimalize – What and Why

I want to downsize the amount of shoes I own. Why?
• Despite regular purging, I still find I don’t wear most of what I have.
• I have a few pairs of shoes that cannot look any better when cleaned, and I don’t feel good when I wear them because of it (except for hiking or workout shoes, which are naturally worn-looking but still in good working condition.)
• They take up too much space in my closet (especially the boots) that I prefer to have clear.
• The housecleaner would be able to reach and clean that empty space.
• If I have fewer shoes, I would be forced to wear my best shoes more often.
• I want to look my best wherever I go, and if I’m always wearing good-looking shoes, I feel better about myself. And I always get compliments when I wear my best shoes!

I want to minimalize the amount of time I spend on my personal Facebook page. Why?
• It takes time away from being productive in lots of things. It’s a HUGE time waster. The biggest one I have. One time I spent two hours scrolling and came out of it with no new important knowledge or information!
• Although I enjoy communicating with long distance friends and family this way, need to use it for my business, and through it stay current on important world news and events, I’m tired of reading feed about awful things happening to people I don’t know, sinkholes, fatal car accidents, and other things not in my control that make me sad.
• I feel like I’m getting addicted to Facebook. I don’t like the feeling of addiction.
• It’s time I can better spend on my business or other work that needs to get done.
• I need to exercise my brain in better ways in preparation for getting older.
• I’d rather read a book in that amount of time and exercise my brain.
• My vocabulary improves the more I read a book or magazine article.
• The conversation has more substance when I talk with people about what I read in a book compared to what I read on Facebook.
• I’d rather spend that time having lunch or tea with a friend, calling someone on the phone, hiking with my dogs, or doing sit-ups in the living room.
• I notice that my wrist and hands feel pain and very warm in an unhealthy way the more I hold my phone in my hands when on Facebook (and the cell phone in general).

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